Piece By Piece

Recognition has become a discipline within HR.  It is the art of providing or delivering attention to someone for a particular accomplishment.  It could be about the achievement of a specific goal or to mark a milestone within the organization.  It is valuable and provides proof that the company sees what its employees are doing and, sometimes, for the way in which those actions benefit the organization.

Of course, if someone works on a project for six months and it turns out great, it's very nice to be recognized for having finished the work well.  There is a benefit to those who see how the achievement of their work matters.  Connectivity is very important and it allows the performer to see how action produces real results, per person, piece by piece.  All of the cogs on the wheel are fantastically connected.  It's a great picture and the recognition factor drives it home.

Is that it?  

Long are the conversations regarding felt needs and reward.  Do we merely offer a plaque, a gift card, a weekend away and check off the box of recognition?  When dealing with real people with real baggage and real emotion living real lives, providing inauthentic trinkets may not pack the punch hoped for by the organization.  And what can often happen is that companies become bitter towards recognition because they sense an ungrateful response by employees.  What was meant to be a motivator becomes an open sore of tension pushing division.

As practical as we ought to be in HR (don't get me started on the value of business acumen and metrics, people!), we cannot swing the pendulum so far that we forget the people we are trying to serve.  Consider the concept of restorative recognition.  This is the kind of recognition that knows where people are, what makes them tick, what their circumstances are and then rewards them in the context of a real situation.  The deficiencies in their lives may not all be met, but we're providing appropriate levels of engaged recognition that we know will touch upon it.

The Make a Wish Foundation is magical because for years it has provided terminally ill children with the opportunity to have their greatest wish granted.  From going to a prom to meeting the President to being Batman for a day, the stories have touched the hearts of those precious children, of their parents and families and of the millions who watch the stories unfold.  It affects the heart.  

An employee who is struggling to pay for a child's college education is a real need.  We can know that.  Handing that employee a gift card for Macy's as a reward for an achieved goal or milestone is not going to solve the need of paying for college.  Nor is the point to give them $5000 as the reward in order to meet that need.  Think.  Be creative.  What would it mean to that employee to be recognized for the work he/she did that met the criteria for reward by handing him/her proof of monies being deposited into his/her child's college campus account for textbook purchases or towards the meal plan?  It's thoughtful.  It's given in light of knowing your employees.  It's an absolute way of endearing employees to the organization even more.

Think I'm crazy?  Get in line.  The point is that we can know these things about our staff and make a choice to recognize in restorative ways.  People carry around burdens and dreams.  Practically, we can't grant wishes all day, nor do we have the budget to do so.  Yet, we can use our imaginations and creativity to do something more than rummaging through a drawer in our office to find an Amazon gift card for a giveaway.

How many of your staff didn't get to go on a honeymoon?  How many haven't been able to take their spouse out due to a lack of affordable child care?  How many dreamed to be a professional baseball player?  How many trained as a dancer all throughout their childhood and have no opportunity to fit it into life now?  Now, be creative.  Work with a vendor partner to secure a weekend or an overnight to a bed and breakfast.  Work with a local certified and approved child care service provider for one night of child care (and throw an Uber and dinner in).  Get tickets to a baseball game and work with the event staff to throw some confetti on the employee to celebrate the Home Run Hitter he/she is at work.  Provide a six-week dance class to the employee that can happen after work in an open space right in the building.

These aren't all of the solutions.  They may be none in your particular case, but the point is that restorative recognition goes a long way to show that our involvement is thoughtful and done as a result of knowing our people.  As said earlier, connectivity is very important and it allows the performer to see how action produces real results, per person, piece by piece.  By doing this in a tailored manner, we cut to the soul of our people as well as of ourselves.  As a blubberer myself, I can tell you that when we're this thoughtful, people are moved and the tears flow.  

Get those creative juices flowing and know that people need more than a crystal pyramid with their name engraved.  That isn't likely to hit them deeply, but tickets to a concert of the one performer they've never had the chance to see before will.  Because you took the time to know them.  Because the company is invested in its employees.  Because we're building community.

Hungry Heart

Wandering happens.  People find that what once satisfied, no longer does.  Marriages have broken up, families have been fractured, jobs have been left because of it, hobbies lay in corners of basements or garages all over this country because of it.  We get bored and our eyes begin to look for the next biggest, baddest, best option.

When The First Wives' Club started, the divorcees had all experienced a cheating spouse.  A spouse who found "happiness" in the arms of another (younger) woman.  The spark of attraction that originally came from the first wife was replaced with bland familiarity, boredom and predictability.  Of course what follows is hilarity, a song and dance number and domestic earnings of over $100 million (and counting).  In the movies, this is an "of course"; in our real lives, the song and dance is not usually found.

The struggle to find connection pulls at the heart of any relationship, whether person to person or person to purpose.  Brokenness and disconnect make other options seem more appealing.  There is a longing for something so much more than what someone is living.  And knowing this is a tendency for many of us, what do we do about it?  If we serve in a position of influence, however small, what kind of difference can we make?

A job becomes stale and predictable, just as a relationship does, when there is no encouragement towards or opportunity for creativity.  The imaginative spark has been studied for decades, particularly in its symbiotic nature with organizational change.  Creativity pushes boundaries and considers what might be.  Think about how your organization would benefit from such a posture.  Wouldn't the organization change as a result?  Perhaps it's the development of a new product or process.  Perhaps the method of delivery is improved or completely made over.  In some measurable way, the creative outlets for staff will drive organizational change.

Think about the correlation to relationships.  Wouldn't approaching a date with enthusiastic creativity likely make the date memorable?  If it's just dinner, again, where is the imagination?  So many of my friends do "date night" once a month with their spouses.  It's often just dinner.  Yawn.  It's no wonder that the time that's meant for connection becomes time spent looking at your iPhone to see what time it is.  Oh, when do we have to leave to get the kids?  

Stagnant relationships at work function in the same manner.  How do your staff relate to what their doing?  Do they own it?  Do they have an opportunity to enlarge their roles?  Bring your team together to see how this can happen.  Collaboration, also, fights against the restlessness of the role.  Working together and corporately setting goals for engagement and impact take the wandering eye off of what might be and focus it on what is and will be.  High functioning teams are not buzzworthy for the latest SHRM Conference; they have merit because the stats back it up.  Sales training, like Sandler, spend a full day on these merits and outcomes.  Jacob Morgan wrote a killer article on collaboration in Forbes a few years ago where he points out the heightened functionality that collaboration gives to the individual contributor, even when there are team or corporate benefits as well.  

An individual who is creative and collaborative has too much going on to wander.  He/She sees a place for contribution, impact and recognition.  The temptress walking by (whether a job posting, a call surveying interest to jump ship, etc.) isn't as appealing.  A deep connection to the work being done at the organization will keep people there.  The retention rate moves up, knowledge management can actually happen and succession planning becomes succession actuality.  The hunger for more is met with real opportunity from and with the same company.

As people who get to encourage our teams, it's important that we remember our relationships need vibrancy.  Our connection to the work, to the mission, to purpose have to be encouraged and kept fresh.  The lax that leads to a wandering heart will cost our companies money and time and resources.  Our staff will not be firing on all cylinders.  Stir the fire of creativity and spark collaboration.  And you'll satisfy the hunger.

Here Comes the Hammer

A smirky demeanor.  An eagerness to deliver bad news.  A willingness to be the bad guy.  It’s the callousness that might accompany the final step of employment for an individual.  Have you seen it?  Are you guilty of being this person?

From a humanistic standpoint, there is satisfaction in watching a poor performer lose.  It’s why movies like “Working Girl” or “9 to 5” are shown on TCM.  The plot lines are classic and stir up in us a desire to see someone pay for taking credit for the work of others.  We want to see that perpetrator fired.  We want to see the hard-working underdog get his/her retribution and overdue recognition.  Our nature inclines toward a measure of justice, fairness and goodness.

And yet, when a termination has to happen, even if for those reasons, do we in human resources lose our composure and impartiality?  Think about why Roz, the HR Manager, in "9 to 5" is believable.  And though we’re not judges, we do represent the larger picture for the organizational culture we seek to encourage.  If we’re cruel with someone’s feelings or circumstances, then others who work in the organization might view our approach as exemplary of how things are done at the company.  What was just about a termination might now open the door for sub-par treatment in other employment relationships.

Consider:

• Gossip – How many people really need to know about the termination?  The temptation to share with at least one other person is real.  And while that may not tempt you, it may be that the HR team has taken to inter-departmental gossip about a particular person’s departure.  We call that “safe” since it’s among the HR staff.  Is it?  What is our example to our junior staff members?  If we complain that HR is not included in some other components of the organization’s function and development, perhaps it’s due to the known loose lips of the HR department, even amongst each other.  Gossip is only about making you feel better about yourself, pure and simple.  Listen to what you’re saying about others as you share.  Would you just die if those personal notes were being shared about you to others?
• Just Cause – Of course, documentation is a necessary component of any good termination process as it really starts as part of the overall discipline process, but are you building a case out of a real problematic situation or more because you don’t like the person?  I have watched good employees be terminated because someone did not like a personality, a habit, a laugh (I’m not kidding), etc.  Would it be any surprise that people would be afraid to be around an HR department like this?  Who could be secure?  Look at why and how these terminations are occurring.  Validity and consistency of approach are pillars for the HR team.
• Management Training – Every termination is an opportunity to grow management.  Allow each situation to be a case study for discussion, explanation and potential change with management.  Is there something that should have been or could be done better?  Look together at how this termination might spur others on towards excellence.  How do we foster that?  Develop a plan of growth with management for those employees whose cages will be rattled.  Train a manager through this.  Or just settle for the basic thrill of dropping the hammer on someone’s employment.  It’s too easy to merely laugh with management and then be done.  Use every opportunity to grow people.
• HR Support – Why did this employee fail?  While, in certain circumstances, it will be hard to find anything more that the organization could have done to support the success of the employee, it won’t be the case all of the time.  What broke?  Why?  If it means job duty changes, do it.  If it’s about qualifications rather than the duties, then update them.  If a manager is struggling to deal with someone different than him/her, then coach them.  Whatever action has to happen, work out a plan to do it.  Too many HR departments will sit back after a termination and throttle the manager or other employees in the department.  We know best, right?  As we sit in our unapproachable offices sitting on our ergonomic throne, we dictate our truths about our people and our company.  Probably not the best approach.

This employee being fired is a person.  And as simple as this last thought may be, it is classically the one forgotten the most.  He/She has to go home and tell loved ones.  He/She has to deal with what's next.  And while it may be completely the fault of this person as to why the separation is occurring, and we had to act to separate, this person should be treated respectfully in the process.  It may not make for a great movie to end this way, but it makes for a great company when even the separation displays the right kind of response and culture.

The Most Wonderful Time of the Year

Is it really?  I heard a woman severely curse off a Walmart Customer Service representative, while the woman’s 2 year-old child was in tow listening to every word.  I have had quite a few people tell me this is the worst time of year.  I have seen more than the usual amount of birds being flipped out of car windows on the highway.  And I have observed a toddler lose their mind on the streets of NYC because his mother wouldn’t buy him the toy he needed.  Ah, the holidays.

And when I walk through the halls of companies, I see employees devoid of emotion going through the task-management of the holiday season with no connection to one another or to the joy of the season.  I see managers with scowls, associates with the faintest hint of a fake smile and HR people stressed out of their minds due to W2’s, ACA 1095’s, compliance reporting, labor law updates, minimum wage changes and the list goes on.

Know what I say?  Enjoy the time.  Embrace the thrill of the season.  Go to a department store or mall and watch the little kids excitedly get on Santa’s lap.  Find those who have not yet been jaded by life and have learned to hate this time.  Change the vantage point you’re working from.

True followers of behavioral modification will tell you that change happens now.  Just make the change, that’s the easy part.  Stop with the frown and get on with the smile.  And yet, the trick in behavioral modification is sustainability.  What can be done to keep behavior changed?  How does the decision I’ve made today last longer than just today?

For all people, it comes down to the same decision being made every day.  Today may be the first day, but there are more days to consider and decide on.  I know for me that today has enough troubles of its own, so I don’t need to travel too far down the road of what might be in days to come.  Focus on today first.  What am I doing and why?

For those with real pain that seems to pierce the veil during the holiday season, I hear you.  Take courage because there are many in the same boat.  Find each other and decide to be a reason for joy for him/her.  Look for ways to serve others and watch how much the burden lifts from you.  It’s not idealistic; it’s psychological. 

My friend +Steve Browne often speaks of being positive in HR.  One of the best ways to do it is to foster deliberate and simple steps to think differently.  We don’t have to have our Master’s degrees or 300 letters after our names to be able to affect change in thought and dynamic.  We have to inspire others to make healthy decisions for themselves and, in turn, for the organization.  Our culture is impacted greatly by such an attitude in staff.

When I watch “Elf” each season, I am always struck by the forced conformity placed upon Buddy by his father and the world around him.  His overly enthusiastic self is asked to be buttoned down into a suit and tie.  He rebels, puts back on the elf suit and reconnects with Santa.  The rebellion is based upon a decision.  He decides to return to the positivity of what he knows.  We, too, have the choice to return to the positivity of what we know.  You're always going to have a new law to adhere to; we always do so don't stress.  Get the elf suit on and enjoy this time of year!

Hello

People management as a career carries with it many necessary skill sets.  A bit of counseling, a dash of conflict management, a hint of patience and a strong dose of listening skills blend together to ensure that the staff you serve know they are heard and valued.  The management of people is not a natural ebb and flow for most; it’s a dance mastered through practice, research and observation.  Curious, I don’t see much of it taught on the university level.  Management courses on business development, organizational development and finance (and their off-shoots) fill the curriculum for collegiate study.

I recall taking an interpersonal skills course in college, and there were seven of us on day one.  By day two one had dropped as the size of the class was already too uncomfortable for him.  So, the six of us plowed through various psychology and communicative styles in order to appreciate other approaches and develop our own more deeply.  It was thoroughly challenging and incredibly vulnerable.

So much of what was emphasized was basic response-oriented training.  When someone walks into a room, acknowledge that person - say hello, ask them to have a seat, ask if you can help them.  Body language, verbal cues and facial expression are a functional part of managing people.  Further, and more likely for many these days, the tonality and inflection of the voice on the phone, and the sentence construct on a text or email, set the stage for an appropriate conversation with an employee.

As our work in the human resources field continues to move in a metric-oriented discipline, which has great merit, it is vital that we not lose our people management skill set.  And if you’ve never had a people management skill set, then it is time to work on it. 

When people come to you, there has already been a story playing for them.  Pain or anger may have taken root, depending on the situation.  Broken relationships cut deep – whether breakups, divorces or death.  Our job is to get to the heart of it.  We’re not counselors, understood, but if an employee is walking into your office, then bet your bottom dollar that whatever the issue is will distract that person from work.  It is now a work consideration.

Basic coping mechanisms may be extended to the person, and sometimes that happens naturally just by having someone on whom to unload.  The skill sets of the employee could be clouded, but our act of listening and providing visual cues of such attention might move those clouds.  The ability to jump back into the swing of “normal” functioning may be as simple as that.  Yet, when the door is consistently closed and the email goes unanswered, an employee dives deeper into his/her issue, making it more difficult to un-cloud.

Everyone has a story.  There is no one free from baggage.  Everyone wants more time.  Everyone has regrets (or would like a do-over on some things).  Everyone has lost their way for a bit.  Remember this as a people manager.  Those we manage do look to us.  What do they see?  Of course, depending on the situation, there are likely to be more steps after listening, but the first step sets the right tone.

Answer the phone, respond to the email, open your door.  Engage with your people.  It doesn’t need to be seen as an employee engagement objective.  It should be seen as being a person.  A person who can support another person.  And sometimes we’ll have quite a heavy burden to share in with this employee.  We can manage the road together.